Approval of facility rental requests is dependent upon: priority scheduling, availability, impact to existing programs, scope and nature of the event, date(s) of facility request, and the submission date of the facility reservation request. Plan at least three weeks in advance for most rentals.  Depending on your group, you may be required to provide waivers and/or obtain a certificate of insurance. Payment is required prior to the date of your reservation.

Reservations (Drop-in Rec)

Reservations are made up to two days in advance by an individual member and allow you to reserve a facility on the hour for up to one hour for casual use.  The following spaces can be reserved:  racquetball, squash, badminton, volleyball, tennis, or multi-purpose rooms.  Reservations are made at the Dixon Recreation Center entry desks or by calling 541-737-2202.  Formal events supported or sponsored by organizations necessitate a facility rental (see below). 

Facility Rentals

Facility rentals are ongoing or advanced reservation for exclusive use of a space for a negotiated period of time.  Rentals can be made by any organization (departments, student organizations, youth leagues, community organizations or private entities) to host practices, meetings, camps, or special events.  Rentals require three weeks advance notice to process.  Additional insurance may be required for certain organizations.  If you don't find what you're looking for on our rentals pages, you can e-mail or call 541-737-6783. Are you looking for Outdoor Equipment Gear Rental? Click here. Still have questions about Rentals? Call 541-737-6783.

Facility requests submitted to Recreational Sports are prioritized as follows:

  1. OSU Recreational Sports Programs & Services
  2. OSU Student Organizations
  3. OSU Affiliates (OSU Departments / OSU Units / OSU Athletics)
  4. General Public

Information to gather prior to submitting a rental inquiry:

  • Preferred days and times (1st choice, 2nd choice)
  • Number of anticipated participants and/or spectators
  • Sponsoring Student Organization / Department Name / Outside Organization
  • Event contact for group (Name, Contact information, Back-up Contact Person)
  • Preferred set-up (i.e. banquet, lecture, etc.)
  • Will you have food or beverage at the event?
  • Do you need additional equipment?
  • Will you have other vendors at the event?
  • Desired form of payment (For student organizations wishing to use an index, a Purchase Request must be secured via the AABC at least 1 week in advance of the event date)

OSU Alcohol Policy:

Alcohol service is permitted in select Rec Sports venues. All OLCC and OSU alcohol policies must be followed. More information regarding the alcohol registration process.

*Please note that a 21-day advance application and Rec Sports approval is required. 

Rental Request