The Sport Clubs Committee is the primary governing body of the Oregon State University Sport Club Program. The Committee works with the Sport Programs Staff in shaping the future of the Sport Club Program.
The Committee is responsible for establishing and reviewing policies related to the operation of the program, evaluating, and reviewing budget requests, allocating individual club dollars, and allocating money to clubs from the national travel fund account. The Committee is also responsible for evaluating and reviewing requests for new club membership, responding to questions and issues concerning sport clubs, and making recommendations regarding club and individual member status when disciplinary or conduct issues arise.
The Sport Clubs Committee consists of five elected sport club student members: two from each gender and the individual who receives the largest number of votes after the previously mentioned categories are filled. The student representatives will be elected by the Sport Club Association, which consists of one representative from each sport club.
Three current faculty or staff members at Oregon State University will serve as appointed by the Director of Recreational Sports and the Associate Director of Programs. The Coordinators, Associate Director, and the Director of Recreational Sports will serve as ex-officio members to the committee.
There are two co-chairs for the Committee, a Sports Program Staff, and one student member voted in by the Sport Club Committee.
The new Sport Clubs Committee members will be elected at the Spring Quarterly Leadership meeting. They will attend the last Committee meeting in May and assume their new position at the first committee meeting in October.
Committee business items (membership in the program, policy decisions, and disciplinary sanctions) will only take place when a quorum is present.
A quorum shall consist of four members, the Sport Programs Staff will only vote in the event of a tied vote.
The Chair of the Sport Clubs Committee may direct the Committee into Executive Session should a quorum not be present. The Executive Committee will also be responsible for special or emergency budget allocations and minor exceptions to policy. All decisions made will be ratified at the next scheduled meeting.
Decisions of the Committee will be on a simple majority vote.
Voting members of the Committee must cast their votes in person; proxy votes and substitutions are not permitted; however, absent members may submit opinions in writing for members in attendance to take into consideration.