Recreational Sports Advisory Board Bylaws

Recreational Sports Advisory Board Bylaws

Article I: Name

This board shall be known as the Recreational Sports Student Advisory Board of Oregon State University.

Article II: Purpose

The Recreational Sports Student Advisory Board serves the following purposes for the benefit of Oregon State University students:

  • Review and make recommendations regarding the proposed annual budget of the Department of Recreational Sports.
  • Recommend to the Department of Recreational Sports budget manager the student fee amount required to support the annual budget request.
  • Recommend any fee change for the upcoming fiscal year to the Associated Students of Oregon State University Student Fee Committee.
  • Review programs, services and facilities and make recommendations to staff to support and enhance student well-being and success.
  • Advise the Department of Recreational Sports on needed additions or improvements to recreation facilities.
  • Serve as a sounding board for unit leadership.
  • Serve as a liaison between ASOSU, the Student Fee Committee and the department.

Article III: Board Membership

Section A: Eligibility

  • All currently enrolled Oregon State University students paying incidental fees are eligible for nomination and appointment.
  • Membership selection is guided by Oregon State University’s commitment to equity, inclusion, justice, civility and respect.

Section B: Method of Selecting Members

  • The board is selected through open application and recommendation processes.
  • The board consists of twelve student voting members and four faculty or staff voting members.
  • Voting members are selected by an appointment committee overseen by the advisor.
  • At-large student members must apply through an open application process.
  • At-large members may not be elected ASOSU officers holding executive leadership positions.
  • The appointment process must be completed and approved by May 1.
  • New members take office on June 1 and serve through June 1 of the following year.
  • Vacant student seats are filled by the executive committee.
  • Faculty or staff vacancies are filled by the unit director, budget manager or designee.

Section C: Composition of Student Members

  • Two undergraduate at-large students
  • Two graduate at-large students
  • One undergraduate recommended by University Housing and Dining
  • One undergraduate recommended by the Educational Opportunities Program
  • One undergraduate recommended by International Student Advising and Services
  • One undergraduate recommended by Grant Funded Programs
  • One undergraduate recommended by the Center for Fraternity and Sorority Life
  • One undergraduate recommended by Disability Access Services
  • One student employee of Recreational Sports
  • One representative appointed by ASOSU

Section D: Faculty and Staff Members

  • Two at-large faculty or staff members
  • One faculty or staff member from Student Affairs
  • One faculty or staff member from the College of Public Health and Human Sciences

Section E: Ex Officio Members

  • The Director of Recreational Sports
  • An advisor appointed by the director

Section F: Revocation of Membership

  • Members with two consecutive unexcused absences may have their membership reviewed.
  • Membership may be revoked by a two-thirds vote of the board.

Article IV: Board Officers

Section A: Officers

  • Chair
  • Vice chair
  • Student Fee Committee representative

Section B: Powers and Duties

Chair

  • Presides over meetings
  • Represents the board as requested
  • Prepares meeting agendas
  • Serves as liaison with other advisory boards

Vice Chair

  • Acts for the chair as needed
  • Serves as liaison with unit staff
  • Initiates special projects

Student Fee Committee Representative

  • Represents the board on the Student Fee Committee
  • Leads annual budget presentations
  • Maintains eligibility requirements for committee service

Section C: Elections and Terms

  • Officers must be students in good academic standing.
  • Elections are conducted by secret ballot.
  • Officers serve one-year terms.

Article V: Organizational Structure

Executive Committee

  • The chair, vice chair, Student Fee Committee representative and advisor

Committees

Standing and ad hoc committees may be formed to liaise with recreational sports program areas.

Article VI: Advisor and Ex Officio

Advisor

  • Provides support and guidance to the board
  • Attends all meetings
  • Has voting authority on the executive committee

Ex Officio

The Director of Recreational Sports serves as an ex officio member.

Article VII: Rules of Procedure

Attendance

  • Members are expected to attend all meetings.
  • Excused absences may include academic, medical or university-related obligations.

Meetings

  • Meetings are held monthly during the academic year.
  • Special meetings may be called.
  • Meetings must be publicly posted at least 48 hours in advance.

Quorum

A quorum consists of a simple majority of voting members.

Minutes

  • Official minutes are prepared by departmental support staff.
  • Minutes are distributed before the next meeting.
  • Approved minutes are available to the public upon request.

Article VIII: Amendments

Bylaws may be amended by a two-thirds vote of the board at a meeting with quorum.

Article IX: Effective Date

These bylaws became effective April 26, 2021.

Revision History

  • April 20, 1993
  • October 4, 1996
  • January 7, 2005
  • May 10, 2009
  • Nov. 16, 2015
  • Jan. 22, 2016
  • Nov. 18, 2016
  • Oct. 26, 2017
  • April 26, 2021
  • March 10, 2022

Established: Sept. 15, 1972